Meeting Necessity Evaluator
Decide whether a meeting should happen at all, then get the message that declines or shortens it.
Beginner1 min read
Customize
Fill these in and the prompt below updates as you type. Anything you leave blank stays as a placeholder.
The invite as it appears in your calendar
The reason given for booking it
Who was or will be in the room
How long this takes, or has already run
Why you are in the room
What you already know, so it is not re-explained
Your prompt
I have been invited to (or am considering scheduling) the following meeting: Meeting title: {{meeting_title}} Stated purpose: {{stated_purpose}} Attendees: {{attendees}} Duration: {{duration}} My role in the meeting: {{my_role}} What I know about the background: {{background}} Evaluate whether this meeting is necessary using these criteria: 1. Could this be resolved with a well-written async message or document instead? 2. Is a decision actually required, or is this a status update? 3. Am I the right person to attend, or should I send a delegate? 4. Is 100% of the attendee list necessary, or can some be removed? Give me a clear recommendation: Attend / Decline / Propose Async / Shorten. Then write a polite message for whichever action is recommended.